.

Enterprise Intranet
Manage your company efficiently at any size using software which streamlines and formalises tasks, administration and information
More

Membership Management
Created for enterprises to efficiently manage membership details including contact details and financial
More

Workflow Management
Create and follow the processes needed in your company, tthe Workflow software accurately helps to show the flow and efficiency of processes.
More

{INFO4}

Conference management software


Organising or leading conference can be a logistical tornado, and the conference management software package is here to help make your job easier!

The conference management software modules are ready to go, but should they need time to develop for your conference, please ensure you give time for this software development.

The online software software system  have been created to be standalone, or as part of a larger package and include software modules such as:

To consider when organising a conference /event:

  • Co-ordinating all conference events and handling administration throughout including administration regarding speakers, session chairs, delegates and exhibitors.

  • The handling of the registration desk during the conference and workshops. (Multiple registration desks should be used and clear and comprehensive signage provided)

  • Conference and workshop venues including breakaway rooms. Room set up according to specifications and conference equipment.

  • Check administrative services like telephone, photocopiers and fax machines are available

  • Designing the conference programme designed and print.

  • Creating name tags for delegates, speakers, chairs, exhibitors, committee members, etc.

  • Sourcing and packing of conference bags.

  • Management of sponsorships and promotional material and the compilation of a sponsor list.

  • Arranging adequate conference parking.

  • Planning and managing the exhibition. This will include:Sourcing and wrapping gifts to speakers, sponsors, etc.
    • getting quotations for exhibition shells and arranging the set up of the exhibitor stands
    • liaising with exhibitors and handling all correspondence with exhibitors
    • facilitating exhibitor requests and requirements
    • arranging Internet access in cubicles as needed (to be paid by exhibitors)
    • clearing all vendor/exhibitor/sponsor promotional material through Customs
    • running the exhibition during the event
    • managing the break up of the stands after the conference
    • maintaining an exhibitor spreadsheet

  • Organising a social event / evening function (incl seating plans and place cards, if required)

  • Providing flower arrangements as specified

  • General crisis management during the conference and workshops

Other areas of management required for a conference:

  • Conference promotion and advertisement
  • Planning of the conference programme
  • Venue booking and payment
  • Travel arrangements and accommodation of keynote speakers
  • Committee accommodation
  • The arrangement of delegate transport between venues
  • Requests for sponsorships and exhibitor invitations
  • Pre-conference registration, delegate payments and the compilation of a delegate list
  • Post conference evaluation forms
  • Thank you notes

Optional extras that you can include in a conference:

  • Program design and printing
  • Conference bags
  • Name tags
  • Exhibition stands
  • Gifts to speakers, sponsors, etc.
  • Flower decorations
  • Any other expenditure as required

List of possible suppliers/help sites:

Design for Print - help with flyer, brochure and banner design

Contact n Supply bulk designed packaging and plastic bags

Event Gear - Sound and lighting equipment hire

Fourways Minuteman Press

 

For more information on conference management software

Email:sales@intoweb.com

Tel: 010 312 5210



Our Clients

82 Zinnia Rd, Kyalami AH, Midrand 010 312 5210

Copyright (c) 2016 Intoweb Business - No part of this site may be duplicated without the consent of Intoweb Business
Intowebs network: Intoweb Design